TERMS & CONDITIONS
What we need to set up a photo booth at your event:
Within 20 - 30 feet of a power outlet.
7x7 feet of space to set up and operate without blocking foot traffic.
A minimum ceiling height of 8 feet is needed for our professional canopy setup
A small table for props and the photo album.
Reno Event Services is responsible for the delivery, setup, breakdown, and maintenance of the photo booth during the scheduled rental. Rental hours are counted as consecutive hours with no breaks in run-time. Breaks in the run-time of the photo booth are considered idle time and will be an additional charge at the idle hour rate. We will arrive 45 minutes prior to the rental to setup the photo booth. We can arrive earlier to setup the photo booth at the charge of "idle hours". The rate of idle hours is $25 per hour. The rental includes unlimited photo booth sessions during the rental time period. A basic prop box will be provided for guests to use during the rental unless otherwise noted in package pricing. If for some reason the Photo Booth is inoperable 100% of the event or we fail to show up we will refund the entire cost of the rental. We are not liable for any other costs above and beyond our rental fee.
The renter is responsible for providing a solid level area large enough for the photo booth, protected from rain, wind and other elements, and within 20 - 30 feet of a standard electrical outlet. The renter is responsible for any damages caused to the Photo Booth during the rental period by you or your guests. Our professional attendant will be onsite to make sure the booth is fully operational. Please inform us of any special requests you may have regarding the event venue.
The photo booth may run out of paper during your event. We will replenish the paper and may need to shut the booth down for 5 minutes. We will add 5 minutes to the end of your rental period if this occurs. If for any reason the photo booth has issues running properly, we will add the downtime at the end of the rental. This is not a typical situation.
Extra hours are pro-rated at $75 an hour when prepaid or $100 an hour when added at the event. Idle hours are only $25. To cover the cost of employee drive time and fuel, all events exceeding 25 miles round trip will be charged a travel fee of $50. For events beyond 50 miles, one additional dollar will be added to the travel fee per extra mile.
Local sales tax applies to the total cost of the rental.
A $75 deposit is required to reserve the event date and 7 days prior to the event, the remaining balance will be charged. The deposit is not eligible for a refund after 7 days. Within 7 days to the event no refunds will be issued.
Reno Event Services will deliver the photo booth to your event venue. If the venue obstructs us from delivering the Photo Booth we are not responsible for lost hours of service. Examples of obstructions are: No ramp/elevator access to photo booth location or the venue does not allow photo booths. Please check with your venue that photo booths are allowed and they have access for us to roll the booth to the required location.
No refunds will be given when inclement weather forces us to shut down the booth during outdoor events. Examples of this include rain or severe winds. For outdoor events during the summer months, we recommend you having a fan onsite near the photo booth as it does become quite warm in the booth. No refunds will be given for character deliveries that cannot be made due to severe or inclement weather.
All payments are due no later than two weeks prior to the event unless accommodations have been made in writing prior to the start of the event. A late fee of $15 will be added to all invoices that are not received within 14 days of the event's end.
Reno Event Services reserves the right to use photos taken in our photo booths for marketing purposes.